Office Manager

Capital Tax Partners is seeking a polished, highly organized Office Manager to serve as the cornerstone of our client-facing operations. This is a meaningful role for a professional who takes pride in delivering exceptional service, keeping things running smoothly, and being the kind of person clients and colleagues rely on.

We specialize in Individual and Business Tax Preparation, Business Tax Advisory, Accounting, Estate Planning, and Retirement Planning. Our reputation is built on personalized service and technical expertise — and the right Office Manager plays a key role in upholding both.

Schedule

This is a full-time position with a schedule designed to reward the effort of tax season:

• Full-time, Monday–Friday: January 1 – April 30

• Fridays off: May 1 – December 31

What You'll Do

As the first point of contact for our clients, you'll set the tone for every interaction. Your responsibilities will include:

• Managing all client communication — phone, email, text, fax, and client portal

• Scheduling appointments and maintaining office calendars

• Maintaining organized client files and documentation

• Preparing correspondence, copies, scans, and electronic documents

• Coordinating mailings and post office needs

• Tracking and ordering office supplies

• Assisting with billing and accounts receivable

• Making bank deposits and completing administrative errands as needed

• Supporting our accounting team with projects and day-to-day office needs

• Maintaining a professional, welcoming office environment

What We're Looking For

• Minimum 5 years of administrative or office management experience

• Proficiency in QuickBooks, Microsoft Excel, and Microsoft Word

• Strong written and verbal communication skills

• Exceptional organizational ability and attention to detail

• Professional, client-focused demeanor with a proactive mindset

• Ability to manage competing priorities with composure and accuracy

• Commitment to maintaining strict confidentiality

The candidates who thrive here are dependable, take initiative without being asked, and genuinely care about the experience they create for the people around them.

What We Offer

We invest in the people who represent us:

• Health, dental, and vision insurance

• Simple IRA with 3% employer match

• Paid time off

• Paid holidays

• A consistent, predictable schedule with a lighter summer and fall

To Apply

If this role aligns with your experience and professional values, we'd love to hear from you. Please submit your resume and contact information for consideration to info@capitaltaxva.com